Reduction in paper-based handovers
Rental depot adoption
Reduction in handover time
This solution has completely transformed our rental handovers. What used to take paperwork and time is now seamless, standardised, and fully traceable.
Depot Operations Lead
Scania UK
Scania’s existing handover process relied heavily on paper forms, time-consuming to complete, easy to lose, and impossible to audit at scale.
With a vast rental network across the UK, the system lacked the traceability and operational efficiency needed for a modern commercial vehicle fleet.
The challenge was to replace this legacy system with a digital solution tailored to real-world workflows, without disrupting existing operations.
Atomic began with a deep discovery phase, embedding with Scania’s rental division to understand user needs and operational pain points.
The solution: a mobile and tablet app backed by a scalable, cloud-hosted admin portal. The app enables depot teams to perform structured inspections, log vehicle damage using the device’s camera, and capture digital signatures for a secure audit trail. A custom API allows for vehicle look-up and validation, while real-time data sync ensures updates flow seamlessly between teams.
The web portal empowers managers to create tailored checklists per vehicle type, manage users, and track rental activity from a single, secure interface. Delivered iteratively through agile collaboration with Scania’s IT team, the platform was rolled out with speed and precision.
Now fully adopted across Scania’s UK rental depots, the platform has become a central part of the handover process.
Depot teams benefit from a faster, more reliable workflow, while head office gains real-time visibility and robust reporting.
The move to digital has reduced paper usage by 95%, cut handover time by 40%, and laid the groundwork for deeper integration with Scania’s broader digital ecosystem, future-proofing operations while enhancing customer confidence.
